The payment calendar is a tool for planning and tracking all financial obligations and payments.
It helps manage expenses, income, and liabilities to avoid delays and penalties. A payment calendar typically includes:
Payment deadlines — when to pay loans, bills, rent, and other regular expenses.
Payment amounts — the amounts due for each obligation.
Types of payments — loans, utilities, taxes, and others.
Reminders — to ensure important payments are not missed.
Creating a payment calendar for a company is a crucial step for effective cash flow management and financial control. Proper configuration requires several procedures to be followed.
First, it is essential to collect data on all regular payments of the company (rent, utilities, loans, taxes, salaries), the timing and amounts of expected inflows from clients or other sources, as well as all obligations related to loans or contracts.
It is very important to set up integration with bank accounts and accounting systems to automatically upload bank statements, update payment statuses, and configure automatic payments based on predefined conditions.
Next, it is necessary to classify payments by type: fixed (rent, salaries) and variable (procurement of raw materials, advertising). Additionally, payments should be prioritized to identify those critical for the company’s operations.
The following step involves setting up cash flow forecasting to ensure that expenses do not exceed inflows and to account for seasonal fluctuations and potential delays in revenues. It is important to evaluate whether current funds are sufficient to cover all planned expenses and to build automated "what-if" scenarios for risk analysis (e.g., delays in inflows, rising expenses).
Furthermore, it is essential to regularly update the calendar by adding new payments and adjusting changes in deadlines and amounts.
This approach helps the company maintain financial stability and meet its obligations on time. Spreadym offers flexible features for automating the payment calendar.